Cheque Archival Solutions

Today’s Cheque Archiving

• Cheques are frequently distributed, handled and processed between multiple parties from customers, financial institution and cheque processing centres
• In each party, internal operations involve many divisions and clerks creating higher possibilities for cheques to be misplaced, lost or stolen
• To avoid this, cheques are usually recorded and stored manually with in paper copies, micro film or micro fiche
• Retrieval of manual cheque (scanning through paper files, etc.) in place, requiring time and effort. More time is needed if storage area is located far from the cheque processing centre.

The Potential Problems

• Cheques may get lost
• Customers are disadvantaged with no copy of deposited cheques
• Cheque transactions are uncontrolled, leading to a discrepancy and finger pointing of parties to take the blame. This result in longer processing days
• Jeopardised corporate image
• Reduced levels of customer service
• Search and retrieval process is inconvenient, labour intensive and time consuming

The Need to Change

There is a need for an affordable solution that effectively archives and retrieves cheque documents.

When achieved, cheque security is improved resulting in safer transactions and higher levels of customer service.

The Solution

SMARTARCHIVE™ cheque archiving solution provides a way to automatically file front and rear images, including MICR data of multiple processed cheques to improve processing speed and accuracy.

A seamless integration of SMARTARCHIVE™, results in a streamlined workflow of cheque capture, sort, archive, verify, batch, balance and export to generic file format or direct posting to payment processing centres.

*Requires further integration. Conditions apply.

Features:

• Multiple/ manual feed cheque capture
• Image and MICR data archival and retrieval
• MICR and OCR recognition technologies
• Archiving to CD/DVD or hard disk
• Check 21 compatibility
• Daily/ monthly/ annual statements on CD/DVD or hard disk
• Preliminary proof, image and data replacement
• Microfilm / microfiche replacement
• Cheque image and MICR data statements
• Fully automated image and data workflows, capture, verify, batch and balance transactions for further processing
• B/W, greyscale and colour capturing capabilities